Asset & Wealth Management, Ayco Administrative Assistant, Dallas

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Goldman Sachs, Asset & Wealth Management AYCO | Dallas, TX Administrative Assistant     Job Summary & Responsibilities:   - Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business. - Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed). - Handles highly confidential and sensitive client information with the utmost discretion.  - Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.  - Coordinates logistics for client calls & meetings, including scheduling, materials preparation, and day-of support. - Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner.  - Prepares and distributes correspondence, agendas, letters, reports, or other documents as requested.  - Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.  - Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate. - Orders office supplies & inventory as requested. - Partners with conference, catering, and other event vendors to support client engagements as needed. - Maintains understanding of firm policies and can handle certain issues independently.   Qualifications:   - Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government. - Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.  - Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence. - Extreme attention to detail and organizational skills, with the ability to prioritize tasks.  - Quick learner and self-starter with excellent anticipation skills. - Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed. - Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. - Highest degree of integrity, professionalism, and diplomacy is required.  - Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.  - Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred. - Supportive team player with a positive attitude. - Ideal candidate has at least 5+ years of experience.     Candidate must be located onsite in the Dallas office as this role is fully onsite.